A good team meeting starts with a goal. If the goal is to ensure your team is aligned and no obstacles stand in the way of the company’s progress, then a meeting was the right way to go about it. However, if you want more efficient, fun, and engaging meetings with your team, then you can do better. As organizations develop better ways to communicate between team members, the process of team meetings needs an upgrade.
Why Should There Be a Team Meeting? What Is Its Purpose?
A team meeting exists to share information and guide the shared information’s direction. A good team meeting helps keep team members on track by setting the direction of the discussion, sharing important information from leadership, and helping staff feel comfortable sharing their concerns and ideas.
The purpose of a team meeting depends on the purpose of the organization at that time and on your team’s needs. Team meetings can serve as a place for leadership to share the business’s successes, developments, or training with staff. Team meetings can also be a place where your employees can socialize, ask questions, and share information with one another.
What Are the Advantages of Face-to-Face Team Meetings?
With all of that being said, there are also many compelling reasons to hold team meetings now, more than ever. Below are just a few examples.
1. Some Teammates May Have Never Met In-Person Before
If you have a team that works remotely, it is important for them to have time together in a conference room to get to know each other face-to-face. This can be especially important if your company hires many remote workers from around the world. Of course, the in-office meeting itself will not be the only time your remote workers will spend together. It is important to remember that your employees must continue working closely together after the in-office meeting.
They will be listening in on conference calls together, communicating over email, and sending each other messages on various social media platforms. That is why it is important also to have a follow-up plan after the in-office meeting.
2. Face-to-Face Meetings Will Always Be Better than Video Conferences
In the past, having a face-to-face meeting was a privilege for many employees. After all, not many companies had the option of video conferencing. Nowadays, the majority of workers have access to video chat platforms. Many of them use it to join conference calls, but many also use it for their video conferences.
While video calling platforms certainly have their advantages, they cannot replace face-to-face interactions. For that reason, having a team meeting after a video meeting can be a great way to connect with one another on a more personal level.
3. Everyone Doesn’t Have to Do It Often
One of the most common concerns of team members is that they don’t have time to meet face-to-face with the team. In their minds, it is a big-time investment or a painful distraction from the daily grind. Sometimes we even work against ourselves by giving excuses to ourselves or our managers about why we don’t have time.
At the end of the day, the best way to be able to hold a team meeting is to commit to it. No one said you have to have it every day or even once a week. It matters more that you have it than when you have it.
The key is finding the time that works best for you and your team. If you have time, schedule it. If you don’t have time, make it.
Although it seems like the days of the team meeting are ending, more businesses today than ever are realizing the importance of face-to-face conversations.
While many team members may not have the chance to sit face-to-face with their teammates every day, it’s important to try and make time for it at least once a week. If you can make the time, you’ll see and experience the benefits firsthand.
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