One of the most critical factors determining a company’s success is your employees’ experience and how true you are to your business’s values. When you’re onboarding new employees, you should know that it’s a crucial part of office culture; it sets the tone for what your new team member can expect working at your company. 

Even when you’re working remotely, having an onboarding program is an effective way to enhance your new employees’ experience. And to do this right, you need to build an effective plan that will give them an overview of the company and discuss challenges they might face, such as the inability to meet in person. 

A virtual onboarding program is often practiced for people who work remotely or companies who work in co-working spaces. So if your business falls under remote work, and you need to practice better onboarding program practices, keep reading. Here are some tips you can follow to build an effective onboarding program remotely!

1. Create onboarding material

The great thing about technology is that it allows you to diminish limits in the work area and allows you to break boundaries, no matter the distance. And because of this, make sure that when you’re creating a virtual onboarding program, be prepared with all the materials your new employee will need during this process. 

An awesome and effective virtual material you can create is an employee journey map. Being a new employee working remotely can be quite daunting and challenging. For this reason, it’s crucial that you create a guide that will help them adjust to their new work environment.

Besides that, let them go through mandatory training, have 1:1 catch up meetings, and ask them to create work goals. This way, they’ll always stay on track with their work and won’t be overwhelmed trying to adjust to the new setup.

2. Establish a strong support system 

There are a few challenges that you may experience when working remotely, and some of those are that it can be challenging to have a support system and experience work culture without the proper practices. 

When you’re introducing a new member to the team, you must inform them that you are aware of remote work challenges and reassure them that they will be guided through the process with periodic communication. 

3. Create a welcoming remote work culture 

Since your team works remotely, other members can be in different parts of the world in different co-working spaces. And for this reason, you must find ways for your old members and new members to connect by hosting virtual conferences and workshops to virtually get to know other members. This way, new members won’t find it hard to build a support system and gain new work friends. 

Another way to help build a work culture is by allowing members from the same town or country to meet up once in a while at a co-working space. Physical interaction is incredibly important, so if you can gather your team to meet physically, then grab that opportunity. This activity can also help lighten and improve an employee’s onboarding experience.


Even if it’s through a virtual office, welcoming new members to your team can be challenging, but also pretty exciting. This is because you’ll find ways to make the experience unique and memorable without the need for a traditional office setup. For a smooth onboarding experience, remember these tips and welcome your new member with open arms because this is a new chapter for both you and your team members. 

Are you looking for a co-working space in Charlotte, NC? CoCoTiv is the perfect space for you, and it’s located in the state’s hippest neighborhood, Montford Park. We offer 24/7 office access, virtual offices, fiber internet and WiFi, free parking, and other amenities that will help your company thrive. Learn more about packages and facilities today!